Export Office 365 Archive Mailbox to PST including Contacts & Calendar

The increasing demand for extracting Office 365 data in PST format has shocked the whole IT industry. However, the Office 365 is the most preferred utility and it renders many precocious features such as file sharing, working with mobile phones, cloud services etc. Despite its benefits, Office 365 data easily becomes the target of some common cyber-criminal activities such as online fraud and warfare. Hence, users want to export Office 365 archive mailbox to PST or any other file format for keeping their data safe from any misuse. And, this PST files can also be used as a backup in any hazard situations. Generally, it is not an easy task to export Office 365 data like contacts, calendar, and tasks to PST or MSG or EML format due to the nature and properties of the distinct email clients. But, when the requirement to export in-place archive Office 365 data items comes around, then there is no any manual solution is available to help out. In this situation, Office 365 Exporter has come up with a powerful creation to archive Office 365 Mailbox to PST, EML and MSG format including emails, contacts, calendar, and tasks. Let’s discuss O365 Backup tool and its features.

Extended Unbeatable Features of O365 Backup Tool

The application offers many special features that attract users to install this Office 365 Mailbox backup tool easily. Some of the main features are listed as follows:

    • Export Data from Office 365: The O365 Mailbox backup software able to extract Office 365 mailboxes and convert them into different file extensions. This utility is smart enough to transfer data from Office 365 to the user accounts. Moreover, it can also export the other elements like contacts, calendars, tasks, journals, etc.

export Office 365 archive mailbox to PST

    • Backup Office 365 Mailbox to 3 formats: The Office 365 Mailbox backup tool provides the facility to extract Office 365 mailbox & restores them in different file formats such as PST, EML, and MSG. It also offers the users to get individual Microsoft Office 365 emails together with the attachment files.

export Office 365 mailbox to 3 format

    • Migrate Only Selective Data: O365 email backup tool gives a choice to retrieve only a selected amount of data instead of extracting the complete Office 365 mailbox items. For this purpose, you have to select the checkbox which is located beside the desired mailbox or any other components. This is the great feature use which saves time and irrelevant extraction when you retrieve email from Office 365 account.

export selective Office 365 items

    • Extract Data via Specific Dates: With the help of Office 365 email backup tool, a user can export Office 365 emails to PST format within the definite date range. The Extractor tool gives an option to select some specific data which is lying within a specific date range. For such purpose, you have to enter the To & From field to filter the mailboxes. This is a unique feature to avoid the unnecessary data when you are extracting the Office 365 mailboxes.

Date filter option

    • Export Office 365 Archive Mailbox (New Feature) Using this option, you can export Office 365 online archive mailbox to PST, EML and MSG file formats. To archive Office 365 mailbox emails, you have to enable in-archive option from your account. Afteware select “Archive Mailbox” option and start exporting process.

export Office 365 archive mailbox to pst

  • Pause and Resume Option: While exporting Office 365 data items to PST, it is required to stop the process as many times as needed. Therefore, the O365 backup tool offers a facility to pause the migration process in between. And, further to continue the operation, you have a Resume option. This feature is highly demanded when internet bandwidth is needed for other tasks too and it doesn’t make any changes in email formatting.
  • Several Naming Techniques: There is a variety of naming convention is available with this Office 365 File Extractor software. If a user transfers the Office 365 emails to PST format, then these are some common naming conventions: subject, AutoIncrement, Subject_Date, Subject_From, Date_From_Subject, Date_Subject_From & many other combinations.
  • Option to Create Multiple Copies: When an administrator login to the Office 365 account, then they take multiple copies of the exported Office 365 data. So, the tool gives an option to create replicated copies of data items for admins of Office 365 account. So, it is required to know the admin details and admins are allowed to access OWA from the local server.
  • Generate Current Status Report: You can create the live running status of the Office 365 mailbox backup tool. The final status of the extraction process is also displayed with the help of this tool. It includes details like user ID, email count, calendar count, contact and task count. Moreover, a tick is present after successful completion of archiving process.

System Specifications of O365 Backup Software

Operating System Windows 10 and all below versions
Processor Intel® Pentium 1 GHz processor(x86,x64) or equivalent
Hard Disk Minimum 34 MB free storage space is required for installation
RAM Approx 2 GB of RAM
Outlook Supports Compatible with Outlook 2016, 2013, 2010, 2007

Free/Full Version of Office 365 Mailbox Backup Program

  • Free Version: The demo version of Office 365 Email Backup tool is available to understand the working of the software in a much better way. It can export first 100 emails and 25 other items to PST format.
  • Full Version: The licensed version of Office 365 backup tool allows users to export unlimited files into other file formats like PST, MSG, and EML. One can easily purchase this software after paying a minimal cost.

Analyze the O365 Backup Tool in Terms of Pros and Cons


  • The tool provides an option to apply date filter & easily export selective data.
  • It also offers multiple naming conventions are allotted for resultant files.
  • The software can retrieve different components like emails, contacts, task, calendars, etc. from Office 365 account.
  • The Office 365 email backup tool has a simple and user-friendly interface.


  • The Demo version of the O365 mailbox backup has some limitations to extract the Office 365 data items.

Observational Verdict

As my final words for this O365 backup tool and its prominent features, I would like to appreciate all the developers for adding up such worthy technical terms in this utility. To avail all conveniences of Office 365 backup wizard, I observed that it is easy-to-use and quite relevant which ensures to maintain the data integrity. Altogether, there is not any complication with this application. So, based on the overall performance, I would like to rate this product 9.8 out of 10.

Ashish Ratan Singh

Being a technical blogger, Mr. Ashish Ratan Singh has a sufficient knowledge of different technologies such as Exchange Server, Office 365, SharePoint, but his core expertise lies on Microsoft Outlook. He has been working in an IT industry for more than 3 years and with all these years, he has now become an expert in data recovery and cloud backup. Moreover, he has a keen interest in solving the technical problems and to address the pain points of organizations to make them more productive.

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